We are hiring for a HR Administrator for our client based in County Louth. This is within the recreation/tourism industry.
An exciting opportunity to gain hands on experience in building up a HR function in the company.
As HR Administrator, you will play a pivotal role in supporting the Operations department's functions and initiatives. You will be responsible for various confidential HR activities, including recruitment, induction, employee relations, performance management, training and development, and HR administration.
DUTIES & RESPONSIBILITIES: Recruitment & Selection: - Collaborate with management to understand specific staffing needs, create effective job descriptions and supporting the Regional Manager maintain monthly and yearly hiring requirements;
- Support the full recruitment lifecycle, including sourcing, screening, interviewing, and onboarding new employees;
- Create compelling job advertisements, and in line with budget, utilise various digital marketing channels, including social media, job boards, and email marketing to reach potential candidates;
- Ensure all applications are responded to within the published recruitment timeline;
- Proactively establish and maintain a talent pipeline for present and future staffing needs;
- Build and maintain relationships with external partners, schools, colleges, universities, and organisations to expand our talent pool.
Onboarding: - Create effective onboarding and induction plans to ensure all new employees obtain a positive impression of the organisation;
- Manage the onboarding process including right-to-work checks, references, medicals, adding to payroll, issuing contracts and delivering the corporate induction;
- Ensure probationary review meetings are scheduled, conducted and appropriately documented at months 2, 4 and prior to the expiry of month 6 (or 9 in the event of an extension).
Employee Relations: - Act as a point of contact for employee enquiries, concerns, and grievances, and provide guidance and support as needed;
- Foster positive employee relations through effective communication, conflict resolution, and employee engagement initiatives;
- Participate in and/or lead projects and initiatives to improve operational effectiveness;
- Drive engagement in cultural programmes and initiatives to help build and sustain a positive culture;
- Conduct exit interviews and analyse feedback to identify trends and areas for improvement.
Supporting Payroll Process: - Submit weekly working time reports for payroll;
- Complete weekly reconciliation between working schedules and in house clocking in system in advance of payroll paying staff.
Performance Management: - Collaborate and coach HOD’s to deliver an efficient and effective performance management process to their team;
- Assist in the implementation and administration of performance management processes, including goal setting, performance evaluations, and feedback mechanisms;
- Ensure a Personal Development Plan is created for each employee as part of the performance review process.
Learning & Development: - Coordinate training and development initiatives to enhance employee skills, development and performance;
- Ensure all employees receive training in all relevant and regulatory required areas i.e. Basic Food Hygiene, Customer Care Training, Fire Safety, Health & Safety Training (Manual Handling) and all other internal training activities in line with the Annual Training Plan;
- Ensure a training record is completed, updated accordingly and filed within each employee file;
- Ensure all training renewal dates are accurately recorded on the annual training calendar;
- In addition to the ongoing monitoring of employee Personal Development Plans, conduct a departmental training audit every 6 months to establish any additional training and development needs.
General HR: - Ensure the Company is fully compliant with Health and Safety processes and legislation across all areas of the business i.e. Accident Reporting, First Aid, Risk Assessments, COSHH, RIDDOR, Fire Safety, Manual Handling etc;
- Ensure all Health and Safety processes are appropriately documented and reported as necessary;
- Support HOD’s in the management and control of employee absence including return to work interviews, absence monitoring reviews and capability management processes;
- Act as an adviser to HOD’s on all aspects of employment legislation ensuring full legal and Company policy compliance;
- Maintain accurate and up-to-date employee records, including right to work documents, references, attendance, absence, learning and development and family leave records;
- Prepare HR-related reports for management review meetings;
- Assist in the development and implementation of HR policies, procedures, and initiatives;
- Conduct an annual salary benchmarking exercise to ensure our benefits package remains competitive within our sector;Top of Form
- Provide general support to management and undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job;
- Participate in and attend training and departmental meetings as required.
What we are looking for: - Bachelor's degree or equivalent qualification in Human Resources;
- Minimum CIPD Level 7 in People Management or a similar HR discipline.
Experience: - Minimum 2 years experience in a similar role
- Solid understanding of HR principles, practices, and ROI employment laws;
- Demonstrable experience within recruitment, selection, induction and onboarding;
- Proficiency in MS Office applications and HRIS software.
Knowledge, Skills & Abilities - Exceptional communication and interpersonal skills;
- Confident negotiator with excellent conflict management and decision making skills;
- Well organised with good time management skills and the ability to multi-task in a fast paced environment;
- Ability to maintain confidentiality and handle sensitive information with discretion;
- Familiar with Employer Branding strategies;
- Knowledge of best practices in diversity, equity, and inclusion initiatives;
- Proactive and detail-orientated individual who can demonstrate and uphold our Company's values;
- Leads by examples and demonstrates high levels of energy, enthusiasm and professionalism.
Please note this role is fully onsite.
The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the Management Team within the Company.
